Learnship Freelance Trainer, Privacy Notice

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EU Freelance Trainer Recruitment Privacy Notice

We at Learnship know that you care how we use information about you in the application process. This Learnship EU Candidate Privacy Notice (“Notice”) informs you how we process your personal data. When we speak of “Learnship”, “we”, “us” and “our”, we refer to the Learnship company which is specified in the advertisement or as the context provides. You can find the respective contact details, including the contact details of the data protection officer in the section “Contacts” below). This is also the data controller. Learnship and its affiliated companies will be referred to collectively as the “Learnship Group”.

When does this privacy notice apply?

This privacy notice covers the processing of personal data in the application process as a freelance trainer. Our Trainer Privacy Notice applies for the performance of the contractual relationship as freelance trainer.

What personal data do we process?

We process the following categories of your personal data:

  • identification data, including first and last name;
  • contact information, including home address, phone number and e-mail address;
  • gender, date of birth, citizenship;
  • images (if you provide them to us);
  • your skills and competences;
  • resume, including education, past work experience and references;
  • interview notes;
  • assessment notes;

Please do not share sensitive personal data with us unless required by law. Sensitive personal is personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

How and why we process your personal data?

We will process your personal data to manage your application in the context of a contract as freelance trainer with us, in accordance with Article 6 (1) (b) General Data Protection Regulation. If you consent separately, we will keep your personal data in our Talent Pool to inform you of future opportunities (Article 6 (1) (a) General Data Protection Regulation).

If your application is successful, we will process your personal data for the freelance trainer contract. Please see the Trainer Privacy Notice for further information.

We may also have to process the data in legal proceedings to establish, exercise, or defend us against a legal claim, Article 6 (1) (b) General Data Protection Regulation.

All of these processing activities can also be carried out by third parties, in particular other members of the Learnship Group, Article 6 (1) (b) General Data Protection Regulation.

Where do we obtain your personal data from?

You provide us with most of the personal data when you submit your application. We also obtain personal data about you in the course of the application process, e.g. during interviews, assessments or through professional social media.

Do we share your personal data with others?

We may share your personal data only with other Learnship Group companies. This may be the case with limited members of the trainer recruiting, operations, finance, legal or IT department who could be employed by other Learnship Group companies. Also, senior managers in the Learnship Group may access your personal data in the application process. We have taken the necessary steps to ensure that these employees are bound by duties of confidentiality.

Your personal data will in particular be shared with Learnship Networks GmbH because senior executive managers and other central support functions are located here.

In certain circumstances, we share or are obliged to share your personal data with third parties outside the Learnship Group, e.g. external advisors (such as legal advisors, accountants). These parties will act as controllers of your personal data in their own right, and themselves will be responsible for compliance with applicable data protection laws.

How is my personal data secured?

We maintain state of the art technical and organizational safeguards to protect the confidentiality, integrity and availability of your personal data. We have in particular taken appropriate security measures against unlawful or unauthorized processing of personal data, and against the accidental loss of, or damage to, personal data.

How long does Learnship store my personal data?

If you enter into a freelance trainer contract with Learnship, we will process your data for this purpose. Our Trainer Privacy Notice applies then.

If your application is not successful, we will delete your personal data six (6) months after the end of the application process. In exceptional cases, we will keep your personal data for more than six (6) months, to establish, exercise or defend against legal claims in accordance with the statutes of limitation which vary depending on the country of the data controller you applied to.

If you consent that we may contact you for future freelance trainer jobs, we will keep your data until you withdraw your consent.

What are my rights?

Depending on the laws in your country, you have the right to request access to, correct, or delete your personal data and to ask for data portability. You are also entitled to object to the processing of your personal data in certain instances. If we process your personal data based on your consent, you may withdraw it for the future at any time. You can exercise your right by informing us as outlined in the “Contact” section. In addition, you can lodge a complaint before the competent supervisory authority, e.g. at the place of your habitual EU residence, place of work or place of alleged infringement and before the competent court of the EU Member State where we have an establishment or where you have your habitual residence.


If you would like further information or if you have any questions about your data protection rights, please contact us or our Group Data Protection Officer, as listed below:

Freelance Trainer Recruitment & Administration:

Learnship Networks GmbH
Trainer Recruitment & Administration
Stolberger Str. 374
D-50933 Cologne
Phone +49 (0) 221-66 95 49 – 888

Mail freelance.trainer.admin@learnship.com

Group Data Protection Officer:

Learnship Networks GmbH
Group Data Protection Officer
Stolberger Str. 374
D-50933 Cologne
T: +49 221 669549 – 60

E-Mail: DPO@learnship.com