Careers Data Privacy Notice

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Learnship EU Candidate

Privacy Notice

Last updated: 25 November 2020

We at Learnship know that you care how we use information about you in the application process. This Learnship EU Candidate Privacy Notice (“Notice”) informs you how we process your personal data. When we speak of “Learnship”, “we”, “us” and “our”, we refer to the hiring Learnship company which is specified in the job description, the advertisement, or as the context provides. You can find the respective contact details, including the contact details of the data protection officer in the section “Contacts” below). This is also the data controller. Learnship and its affiliated companies will be referred to collectively as the “Learnship Group”.

When does this privacy notice apply?

This privacy notice covers the processing of personal data in the application process. Our Staff Privacy Notice applies to the performance of the employment relationship.

What personal data do we process?

We process the following categories of your personal data:

  • identification data, including first and last name;
  • contact information, including home address, phone number, and e-mail address;
  • gender, date of birth, citizenship;
  • images (if you provide them to us);
  • your skills and competences;
  • resume, including education, past work experience, and references;
  • information on certain health conditions (only where required by law)
  • job interview notes

How and why we process your personal data?

We will process your personal data to manage your application in the context of an employment contract with us. If you consent, this includes that we inform you of future job opportunities. If your application is successful, we will process your personal data for the employment contract. We may also have to process the data in legal proceedings to establish, exercise, or defend ourselves against a legal claim.

All of these processing activities can also be carried out by third parties, in particular other members of the Learnship Group.

Where do we obtain your personal data from?

You provide us with most of the personal data when you submit your application. We also obtain personal data about you in the course of the application process, e.g. during interviews or job assessments. We may also receive your application from recruitment agencies.

Do we share your personal data with others?

We may share your personal data with other Learnship Group companies, e.g. with limited members of the HR, Legal, Finance, or IT department, who could be employed by other Learnship Group companies. Also, senior managers in the Learnship Group may access your personal data in the application process. We have taken the necessary steps to ensure that these employees are bound by duties of confidentiality.

Your personal data will in particular be shared with Learnship Networks GmbH because senior executive managers and other central support functions are located here.

In certain circumstances, we share or are obliged to share your personal data with third parties outside the Learnship Group, e.g. external advisors (such as legal advisors). These parties will act as controllers of your personal data in their own right, and themselves will be responsible for compliance with applicable data protection laws.

How is my personal data secured?

We maintain the state of the art technical and organizational safeguards to protect the confidentiality, integrity, and availability of your personal data. We have in particular taken appropriate security measures against unlawful or unauthorized processing of personal data, and against the accidental loss of, or damage to, personal data.

How long does Learnship store my personal data?

If you are employed by Learnship, we will transfer your personal data to your personnel file and process it for employment purposes.

If your application is not successful, we will delete your personal data six (6) months after the end of the application process. In exceptional cases, we will keep your personal data for more than six (6) months, to establish, exercise or defend against legal claims in accordance with the statutes of limitation which vary depending on the country of the data controller you applied to.

If you consent that we may contact you for future job vacancies, we will keep your data until you withdraw your consent.

What are my rights?

Depending on the laws in your country, you have the right to request access to, correct, or delete your personal data and to ask for data portability. You are also entitled to object to the processing of your personal data in certain instances. If we process your personal data based on your consent, you may withdraw it for the future at any time. You can exercise your right by informing us as outlined in the “Contact” section. In addition, you can lodge a complaint before the competent supervisory authority, e.g. at the place of your habitual EU residence, place of work, or place of alleged infringement, and before the competent court of the EU Member State where we have an establishment or where you have your habitual residence.

Contact

If you would like further information about your data protection rights, please contact your hiring Learnship entity or the Group Data Protection Officer of Learnship via the addresses or contact information as listed below:

Learnship company Address
Germany (HQ) Stolberger Str. 374,
50933 Cologne, Germany
France 16-18 rue de Londres
75009 Paris – France
United States

 c/o WeWork 1 South Dearborn,
1 S Dearborn Street, 20th Floor,
Chicago, IL 60603, USA 

Shanghai Room C222, 2/F, Building 10, Lane 4718, Gonghexin Road, Jing’an District, Shanghai, China 200435
India Level 5, Tamarai Tech Park, S.P.Plot No16-19 & 20A Thiruvika Industrial Estate, Inner Ring Road, Guindy, Chennai TN 600032, India
Japan xLINK Marunouchi 7/F, Marunouchi 2-chome Building 2-5-1, Marunouchi, Chiyoda-ku, Tokyo, Japan
Mexico Bosque de Ciruelos 180, PP, Bosque de las Lomas, Del. Miguel Hidalgo, CP 11700, Cd. De México, Mexico

 

E-Mail: CorporateHR@learnship.com

Group Data Protection Officer of Learnship Group:

Learnship Networks GmbH
Attn.: Group Data Protection Officer
Stolberger Str. 374
50933 Cologne
Germany

T: +49 221 669549-60
E-Mail: DPO@learnship.com